Last week sure was a big one for the West Central Park! We hosted our Community Roundtable and Invitation to Membership, President Alicia Elliott and Vice President Dennis Lyon met with the West Olympia Business Association at their meeting, the Board amended the policies and bylaws at the weekly meeting to provide added clarity, and our wonderful volunteers weathered the wind and rain at our Sunday work party.
At the Thursday Board meeting, the Trustees voted to establish a procedural policy for Board and Members meetings. This is basically a codification of the practices and principles that had been guiding our meetings, but articulated so that those who may not be familiar with our processes can see how policies are made and how board meetings tend to go. The full record of Thursday’s meeting is reprinted below.
Despite two consecutive weekends of bad weather, our volunteers stuck it out, making more great progress on keeping West Central Park beautiful and welcoming. In a bit of exciting news, another of the Park’s neighbors, Li Phong, has asked the West Central Park to paint a mural on the side of his garage that faces the park. Keep a look out for the second big mural at West Central Park going up in the weeks to come.
As always, we’ll be having another work party this coming Sunday, so anyone who wants to get involved should feel free to come on down and lend a hand.
Finally, plans are moving forward for our fundraising gala on October 12. Tickets will be available for sale shortly, so stay tuned for updates on how to get your hands on some.
See you at the Park!
September 19, 2013
Chad Law, LeAnn Kirkwood, and Souki Mehdoui not in attendance
Approved the minutes of SEPTEMBER 5, 2013 by unanimous consent
Received report from the LANDSCAPING COMMITTEE on “Plant Registry and Site Plan Updates”
Chad Law joined the meeting
Received report from ALICIA ELLIOTT on “October 12th Gala”
Passed BL-007, proposed by CHAD LAW, by a vote of 8-0
Passed PP-019, proposed by CHAD LAW, by a vote of 8-0
Moved to adjourn by unanimous consent
PP-019 (September 19, 2013)
Establishing Parliamentary Procedure
All meetings of the Board of Trustees shall be chaired by the President of the Board of Trustees. In the absence of the President, the Vice President shall chair meetings. The Chair may pass the Chair to any member of the Board present. The President may resume the Chair at any time. The Chair shall be responsible for keeping meetings on task and for maintaining adherence to the agreed to procedures.
All meetings of the Board of Trustees shall proceed according to an agreed to agenda. All meetings must have an open comment and motion period during which members may propose motions, raise issues, or deliver reports.
All meetings of the Board of Trustees shall be conducted under the principles of unanimous consent. In the event that unanimous consent cannot be reached, motions to proceed must be passed by a majority recorded vote. All changes to policies or to the bylaws must have a vote of yays and nays. Any member may request a recorded vote.
All meetings of the Park Membership shall have minutes recorded by the Clerk of the Board. The President of the Board of Trustees shall chair meetings of the Park Membership. In the absence of the President, the Vice President shall serve as chair. The Chair may pass the Chair to any member of the Board of Trustees present. All meetings of the Park Membership shall proceed according to an agenda prepared by the President of the Board of Trustees and sent to the Members at least three days in advance of the Membership Meeting.
All Membership Meetings shall have a period during which the Members may raise questions, propose motions, and give testimony. During this period, Friends of the Park may raise questions and give testimony. All motions require a three-fourths vote in favor from Members and Friends present in order to be added as an agenda item.
A quorum of the Membership shall be established when a quorum of the Board is present and a number of the Members or Friends is equal or greater to the number of Trustees present. A quorum must be present for the Membership Meetings to proceed. In the absence of a quorum, the Board of Trustees shall have the power to act in the stead of the Membership.
All meetings of the Board of Overseers shall be chaired by a member of the Board of Overseers selected by the members of the Board of Overseers. The Chair shall be responsible for keeping the meeting on task and adhering to the agenda. The agenda of Board of Overseers meetings must be approved prior to the convention of meetings. The agenda of Board of Overseers meetings cannot be altered any later than seventy-two (72) hours prior to the convention of a meeting.
BL-007 (September 19, 2013)
Amending Article VI
Change all instances of “Membership” to ‘“Friend” status’ and all instances of “Voting Membership” to “Membership”.