Inaugural Bylaws and Board Meeting

The West Central Park Project convened its first formal meeting of its Board of Trustees on July 4, 2013.  We met at the Park and adopted the first three articles of the Bylaws and set our first few Park Policies.

It was a great night to be at West Central Park; the weather was perfect, spirits were high, and the sight and sound of fireworks added a nice touch of grandeur to the proceedings.  The first 12 Trustees formally accepted their positions and elected their first officers.

Alicia Elliott, who purchased the property and got the ball rolling on the West Central Park, was elected our first President of the Board.  Dennis Lyon, who has been Alicia’s right-hand man for all matters of concept, design, and execution, was selected as Vice President.  Chad Law, who has taken the lead on developing the organization that will manage the park, was elected as General Secretary.  Judy Lindlauf, who has been a key player on all our administrative matters, was elected as the Board Clerk.

Reprinted below is the full text of all the Bylaws and Policies adopted so far.  The Bylaws we passed first are the ones that outline the Board itself and the procedure for writing new bylaws.  The first few policies were simply the ones of the least controversy that had already been talked through at previous gatherings, not necessarily the ones deemed most important.

In the not-too-distant-future, we will be adding a page to the website where we’ll have bios for the Trustees and a one-stop spot to peruse the Bylaws and Policies.

West Central Park Project

Bylaws

Adopted July 4, 2013

ARTICLE I – Name of Organization

The organization shall be named the West Central Park Project.

ARTICLE IV – Board of Trustees

SECTION 1 – The Board of Trustees

The Board of Trustees shall have the power to enact and execute all policies relating to the governance and maintenance of the West Central Park.  The Board of Trustees shall meet no fewer than six (6) times per year.

The Board of Trustees shall consist of twelve (12) members.  Proposed policies must receive majority support for enactment.  Should a vote of the Board result in a tie, the President of the Board shall have the power to cast a tie-breaking vote.  A quorum of seven (7) members is required to call a meeting of the Board to order.

Members of the Board of Trustees shall serve three (3) year terms.  No member of the Board shall serve more than three (3) consecutive terms.  Inaugural Trustees shall be exempt from term limits.

All expenditures in excess of $1,000 must be approved by a vote of the Board of Trustees.  All capitol or structural alterations to West Central Park must be approved by a vote of the Board of Trustees.

SECTION 2 – Officers

The President of the Board

The Board of Trustees shall elect from its membership a President of the Board.

The President shall preside over meetings of the Board of Trustees.

The President shall have the power to call to order meetings of the Board of Trustees outside of scheduled meetings, provided they provide Trustees with three (3) days notice.

The President shall have the power to call to order a meeting of the Board of Overseers and direct them to review particular rulings by the Board of Trustees.

The President shall have the power to disburse from and deposit to funds of the bank account of the West Central Park Project.   The President must notify the Treasurer within twenty-four (24) hours of any and all disbursements or deposits.

The Vice President of the Board

The President shall appoint a Vice President, subject to majority confirmation by the Board of Trustees.

The Vice President shall have the authority to exercise all the powers and duties of the President in the event that the President is unable to.

The General Secretary of the Board

The Board of Trustees shall elect from its membership a General Secretary.

The General Secretary shall maintain all correspondence as required by state and federal law with the Secretary of the State of Washington and receive all correspondence on behalf of the West Central Park Project.

The General Secretary shall record and maintain all bylaws and policies of the West Central Park Project and any amendment thereof.

The Treasurer of the Board

The Board of Trustees shall elect from its membership a Treasurer.

The Treasurer shall maintain all financial records and fiscal statements for the West Central Park Project.

The Treasurer shall be responsible for preparation and filing of all fiscal records as required by state and federal law.

The Treasurer shall have the power, when authorized by the President of the Board, to disburse from and deposit to funds of the bank account of the West Central Park Project.

The Clerk of the Board

The Board of Trustees shall elect from its membership a Clerk.

The Clerk shall maintain all official correspondence not falling under the purview of the General Secretary.

The Clerk shall record minutes for all Board of Trustees meetings and shall certify all actions of the Board of Trustees.

Officer Elections

Any member may be considered for election after gaining a nomination and a second.  No board member shall nominate or second himself/herself for any office.

Executive Committee

The President shall have the authority to convene an Executive Committee.  The Executive Committee shall consist of the President, Vice President, General Secretary, Clerk, and Treasurer.

A quorum of three (3) members of the Executive Committee must be present to call a meeting to order.

The Executive Committee shall have the power to take action on behalf of the full Board of Trustees in the event a quorum of the Board of Trustees cannot be established.  All actions of the Executive Committee shall be subject to review by the full Board upon its next convention.

SECTION III – Composition of the Board

Two-thirds of Board positions shall be appointed by sitting Trustees.  One-third of Board positions shall be elected by the Membership.  Elections shall be held one month prior to the expiration of a member’s term.

A Member of the Board of Trustees can be removed from office if three-quarters of the Board votes to impeach them and a majority of the Board of Overseers confirms their impeachment.

Vacancies occurring prior to the end of a term shall be filled through appointment by the President and confirmation by the Board of Overseers; replacement appointees shall serve to the end of their appointed term.

The inaugural membership of the Board of Trustees shall include:

Alicia Elliott, term expires May 1, 2016

Dennis Lyon, term expires May 1, 2016

Chad Law, term expires May 1, 2014

Judy Lindlauf, term expires May 1, 2014

Bernie Flowers, term expires May 1, 2015

LeAnne Kirkwood, term expires May 1, 2016

Souki Mehdaoui, term expires May 1, 2014

Daniel Cherniske, term expires May 1, 2014

Dave Humphreys, term expires May 1, 2016

Seth Chance, term expires May 1, 2015

Tucker Petertil, term expires May 1, 2015

Brenda Stocker, term expires May 1, 2015

ARTICLE VII – Amendment of Bylaws

Bylaws may be amended at annual Membership Meetings where a quorum is present when three-quarters of the members in attendance vote to amend the bylaws.

Bylaws may be amended at meetings of the Board of Trustees where a quorum is present when three-quarters of the Trustees in attendance vote to amend the bylaws.

West Central Park Project

Policies

PP-002 (July 4, 2013)

Policy on Consumption of Substances

No consumption of any intoxicating substances or smoking of any kind allowed during events.

 

PP-003 (July 4, 2013)

Policy on Camping

No camping equipment, sleeping after dark, or parking of vehicles overnight allowed.

 

PP-004 (July 4, 2013)

Policy on Violation of Event Policies

Any violation of Park Policies during events shall result in the expulsion of offending individual from the event for its duration.

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